How to Use Microsoft Forms [Create, Share, And Analyze]

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Written By Kelley

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To use Microsoft Forms, create a survey or form, share it with others by generating a unique link or embedding it on a webpage, and analyze the responses using the Insights feature. You can also customize the form’s style, set up email notifications for form submissions, and add conditional logic to make surveys easier to fill out.

Sharing results with others is simple by creating a summary link and copying it. By following these steps, you can effectively utilize Microsoft Forms for creating, sharing, and analyzing surveys and forms.

How to Use Microsoft Forms [Create, Share, And Analyze]


Creating Forms With Microsoft Forms

Microsoft Forms is a powerful tool that allows you to create surveys, quizzes, and other types of forms with ease. In this section, we will walk you through the process of creating forms using Microsoft Forms, from getting started to customizing options.

Getting Started

To get started with creating forms in Microsoft Forms, follow these simple steps:

  1. Login to your Microsoft account and open Microsoft Forms.
  2. Click on the “New Form” button to create a new form.
  3. Give your form a name and, if desired, a description to provide context.
  4. Choose a theme that suits your form or customize it to reflect your branding.

With these basic steps, you have created a new form and are ready to add questions!

Adding Questions

Once you have created a form, the next step is to add questions that will gather the information you need. Follow these steps to add questions to your form:

  1. Click on the “Add Question” button to add a new question.
  2. Choose the type of question you want to add, such as multiple choice, text, or rating.
  3. Enter the question text and any applicable options or prompts.
  4. Repeat these steps to add additional questions to your form.

By adding questions to your form, you can collect valuable data and insights from your audience.

Customizing Options

Customizing the options of your form allows you to tailor it to your specific needs. Here are some customization options to explore:

  • Layout: Adjust the layout of your form by rearranging questions or adding sections.
  • Theme: Customize the appearance of your form by choosing a different theme or adding your own branding.
  • Settings: Configure settings such as response collection limits, notification emails, and collaboration permissions.
  • Sharing: Share your form with others by generating a unique link or embedding it in a web page or email.

By exploring these options, you can create a form that not only looks great but also functions seamlessly.

Creating forms with Microsoft Forms is a straightforward process that allows you to gather valuable data from your audience. Use the steps outlined above to get started, add questions, and customize your form to suit your needs. With Microsoft Forms, you have a powerful tool at your fingertips for creating engaging and interactive forms.

Sharing Forms With Microsoft Forms

Discover the best way to share your forms with Microsoft Forms. Learn how to create, share, and analyze forms with this user-friendly tool. Gain insights from your data and make informed decisions.

Sharing Options

Sharing your Microsoft Forms with others is a simple and effective way to collect responses and gather valuable insights. With Microsoft Forms, you have multiple sharing options to ensure your forms reach the right audience. One of the easiest ways to share a Microsoft Form is by generating a shareable link. This link allows you to share your form via email, social media platforms, or embed it directly on a website or a blog post. To generate a shareable link, follow these simple steps:
  1. Open the form you want to share
  2. Select the “Share” button
  3. Choose the individuals or groups you want to share the form with
  4. Click on the “Copy” button next to the generated link
Once you have copied the shareable link, you can paste it in an email, presentation, or any other platform of your choice. It’s a convenient and efficient way to distribute your form to a targeted audience.

Sharing Results

Microsoft Forms also allows you to share the results of your forms with others. This feature is especially useful when collaborating with a team or when you need to provide updates on survey responses. Here’s how you can share form results:
  1. Open the form with the responses you want to share
  2. Select the “Responses” tab
  3. Click on the “Insights” button for the specific question you want to analyze
By following these steps, you can gain valuable data insights and statistical analysis of the responses received. It helps you understand trends, patterns, and make informed decisions based on the collected data. In conclusion, Microsoft Forms offers versatile sharing options that allow you to distribute your forms efficiently and share the results with ease. Whether you need to collect feedback, conduct surveys, or organize events, Microsoft Forms has got you covered. Start using Microsoft Forms today and make data collection and analysis a breeze!

Analyzing Responses With Microsoft Forms

Once you have created and shared your Microsoft Form, it’s time to analyze the responses you receive. Microsoft Forms provides several features that allow you to view and analyze the data collected from your form. In this section, we will explore two key ways to analyze response data: Viewing Response Data and Using Insights for Data Analysis.

Viewing Response Data

With Microsoft Forms, viewing response data is a breeze. Simply follow these steps:

  1. Open the survey or form for which you want to see data insights.
  2. Select the Responses tab.
  3. Instantly, you’ll have an overview of the responses received, including the number of responses and the average completion time.
  4. You can also access detailed information for each individual response by clicking on the response in the list.

By viewing response data, you can gain a better understanding of how participants are interacting with your form. This information can help you identify trends, patterns, and areas of improvement.

Using Insights For Data Analysis

Microsoft Forms offers a powerful feature called Insights, allowing you to analyze your form response data in more depth. Follow these steps to utilize Insights:

  1. Open the survey or form for which you want to see data insights.
  2. Select the Insights button after the question for which you want to see data insights.
  3. If statistically significant data is determined for responses to a particular question, Insights will generate charts and visualizations to provide you with a deeper understanding of the data.
  4. You can customize the insights to focus on specific variables and filter the data according to your preferences.

By leveraging Insights, you can uncover valuable insights and make data-driven decisions based on the responses received. Whether it’s identifying popular choices, understanding trends, or discovering correlations, Insights empowers you to extract meaningful information from your form data.

How to Use Microsoft Forms [Create, Share, And Analyze]


How to Use Microsoft Forms [Create, Share, And Analyze]


Frequently Asked Questions On How To Use Microsoft Forms [create, Share, And Analyze]

How Do You Analyze Data From Microsoft Forms?

To analyze data from Microsoft Forms, open the survey or form and go to the Responses tab. Click on the Insights button next to the question you want to analyze. Please note that insights are only available if there is statistically significant data for that question.

How Do I Create A Microsoft Form And Share?

To create and share a Microsoft form, open the form and select the “Share” option. Choose who you want to share the form with and copy the unique link provided. You can paste the link in an email, presentation, or embed it on a web page.

You can also share the form results by selecting the “Responses” tab and creating a summary link.

Can I Share The Results From Microsoft Forms?

Yes, you can share the results from Microsoft Forms. To do this, go to the Responses tab and create a summary link. Then, copy the link and share it with others. You can also check and share your form results for further analysis.

How Do You Use Microsoft Forms Effectively?

To use Microsoft Forms effectively: 1. Share forms by embedding them on webpages or using QR codes. 2. Set up email notifications for form submissions. 3. Streamline surveys with conditional logic. 4. Customize the form’s style for a unique look. 5.

Automatically end the form submission period. (Source: Microsoft Support)


To effectively use Microsoft Forms for creating, sharing, and analyzing surveys, it is important to follow these tips. Embedding forms into webpages or sharing them through QR codes can enhance accessibility. Setting up form submission email notifications and utilizing conditional logic can streamline the survey process.

Customizing the form’s style adds a distinctive touch. Finally, it is crucial to end the form submission period automatically. Implementing these strategies will maximize the potential of Microsoft Forms for gathering valuable insights and information.

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