Send a Microsoft Teams Meeting Invite [Create & Share]

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Written By Kelley

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Are you looking to organize a virtual meeting with your team or clients using Microsoft Teams? Follow our step-by-step guide to easily create and share a meeting invite.

Creating a Microsoft Teams Meeting Invite

1. Click on “New Teams Meeting” at the top of the view to start setting up your meeting.

  • Invite participants by adding their email addresses or names.
  • Include meeting details such as subject, location, start time, and end time.
  • Compose your message with any additional information.

2. Once you have filled in all the necessary information, click on the “Send” button to schedule and share the meeting invite.

Sharing A Microsoft Teams Meeting Invite Via Email

To share the meeting invite with participants via email, follow these steps:

  1. Click on the “Copy Microsoft Teams Meeting Link” option.
  2. Paste the link in an email and send it to the intended recipients.

How to Share a Teams Meeting Invite in Outlook

If you prefer using Outlook for managing your meetings, here’s how you can share a Teams meeting invite:

  • Schedule a Teams meeting within Outlook.
  • Add participants to the Required or Optional fields.
  • Turn on the Teams Meeting toggle switch and send the invite.
Send a Microsoft Teams Meeting Invite [Create & Share]


Send a Microsoft Teams Meeting Invite [Create & Share]


Additional Tips for Sharing Microsoft Teams Meeting Invites

1. Copy Meeting Link: Copy the meeting link and share it with colleagues through various communication channels.

2. Add Participants: Invite more participants by utilizing the participant section in the meeting to search and add new members.

Forwarding A Teams Meeting Link

If you’ve received a meeting invite and wish to forward it to others:

  • Open the meeting invite.
  • Select “Forward” from the toolbar.
  • Add recipients and a message, then click “Send”.

Creating an Instant Meeting in Microsoft Teams

If you need to set up a quick meeting, follow these steps:

  1. Go to the Chat tab and click on “Meet” at the top of the list.
  2. Customize the meeting details and tap on “Share Meeting Invite”.
  3. Copy the meeting link and send it to participants.

Frequently Asked Questions On Send A Microsoft Teams Meeting Invite [create & Share]

How Do I Create A Team Meeting And Send An Invite?

To create a team meeting and send an invite, click “New Teams Meeting”. Add participants and meeting details. Write your message, then click “Send”. It closes the form and emails the invites.

How Do I Share A Team Meeting Invite In Outlook?

To share a team meeting invite in Outlook, schedule the meeting in the calendar, then add participants and create a message. Finally, click send to share the invite. You can also copy the meeting link and share it via email or directly in Microsoft Teams.

Can You Share A Microsoft Teams Meeting?

To share a Microsoft Teams meeting, you have a few options. You can copy the meeting link and share it via email or other means. Alternatively, you can add participants directly in the meeting by searching for and inviting them.

Lastly, you can forward a meeting invitation to others. Simply open the meeting and select “Forward” on the toolbar, add the recipients, and send.

How Do I Forward A Microsoft Teams Meeting Link?

To forward a Microsoft Teams meeting link, follow these steps: 1. Open the meeting you want to forward. 2. Click on the “Forward” option in the toolbar. 3. Add the recipients’ email addresses in the “To” line. 4. Optionally, include a message for the recipients.

5. Click “Send” to forward the meeting link. Make sure to include all necessary details in the forwarded meeting invitation.


In conclusion, sending a Microsoft Teams meeting invite is a straightforward process that can be done efficiently through Microsoft Teams or Outlook. By following the steps outlined in this guide, you can easily create and share meeting invites with your team members, clients, or other stakeholders.

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