Manage Tasks in Sharepoint [Ensure Optimum Productivity]

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Manage Tasks in SharePoint [Ensure Optimum Productivity]

Are you looking for ways to manage tasks effectively in SharePoint and ensure optimum productivity for your team? In this article, we will explore various tips and techniques to help you streamline task management in SharePoint and maximize productivity.

Manage Tasks in Sharepoint [Ensure Optimum Productivity]


1. Utilize SharePoint Task List App

One of the key features of SharePoint is the Task List App, which enables you to create, assign, and track tasks within your team. By adding the Task List App to your SharePoint site, you can easily manage and organize tasks in a centralized location.

1.1 Adding The Task List App

To add the Task List App to your SharePoint site, follow the steps below:

  1. Go to your SharePoint site.
  2. Click on “Site Contents” on the left-hand side navigation.
  3. Click on “New” and select “App” from the drop-down menu.
  4. Search for “Task List” and click on “Add” to add the Task List App to your site.
  5. Once added, you can customize the app settings and permissions according to your requirements.

1.2 Task List Settings

After adding the Task List App, you can configure the settings to match your task management needs. Some key settings include:

Setting Description
Start of the Week Filter Set the start day of the week for your task list.
Tasks This Week Filter tasks based on the current week.
Modify View Customize the display columns and filters for your task list.

2. Enhance Task List Views

SharePoint provides flexible options to enhance the views of your task list, making it easier for your team members to navigate and find relevant tasks. Here are some tips to optimize task list views:

  1. Add new columns to capture specific task information.
  2. Create a hierarchical structure within the list to organize tasks effectively.
  3. Format the current view to highlight important task details.
  4. Explore the Gallery View for a visually appealing display of tasks.
  5. Create rules to automate task assignments and notifications.
  6. Enable version history and comments for better collaboration and tracking.
Manage Tasks in Sharepoint [Ensure Optimum Productivity]


3. Integrate with Outlook

SharePoint task lists can be seamlessly integrated with Microsoft Outlook, enabling your team members to view and manage tasks directly from their Outlook interface. This integration enhances productivity by providing a unified platform for task management.

4. Boost Productivity with Centralized Document Management

One of the ways SharePoint improves productivity is through centralized document management. By storing documents in a centralized location, SharePoint eliminates the need for multiple copies scattered across various locations, reduces version control issues, and saves time wasted searching for documents.

5. Follow Best Practices for SharePoint Performance

To ensure optimal performance of your SharePoint tasks and maximize productivity, it is important to follow best practices for SharePoint performance. Some key practices include:

  • Plan and scale your infrastructure effectively.
  • Implement content database management strategies.
  • Utilize Content Delivery Networks (CDNs) for efficient content delivery.
  • Optimize SharePoint search to enhance search performance.
  • Regularly monitor and analyze performance metrics.
  • Consider database indexing for improved database performance.

6. Improve SharePoint List Performance

If you are experiencing performance issues with your SharePoint lists, there are several steps you can take to improve performance:

  • Limit the number of items displayed per view to reduce load times.
  • Implement indexing on frequently used columns for faster search and retrieval.
  • Utilize caching and compression techniques to improve page load times.
  • Optimize the structure and design of your list to improve performance.

Frequently Asked Questions Of Manage Tasks In Sharepoint [ensure Optimum Productivity]

How Does Sharepoint Improve Productivity?

SharePoint improves productivity by offering centralized document management. This eliminates the need for multiple copies of documents, reduces version control issues, and saves time searching for documents. By streamlining workflows and collaboration, SharePoint boosts workplace productivity effectively.

Can Sharepoint Be Used For Task Management?

SharePoint can indeed be used for task management. You can create task lists, assign resources, update progress, and view tasks on a timeline.

What Are The Best Practices For Sharepoint Performance?

To optimize SharePoint performance, plan infrastructure carefully, manage content databases efficiently, use content delivery networks, implement browser caching and compression, and monitor performance regularly. Consider database indexing and optimize SharePoint search for improved performance.

How Do I Improve Sharepoint List Performance?

To improve SharePoint list performance, consider limiting the number of list items, indexing columns frequently used for sorting or filtering, removing unnecessary columns, and optimizing server resources. Regular monitoring and analysis can help identify performance bottlenecks. Additionally, utilizing caching and compression techniques can help enhance overall performance.


Effectively managing tasks in SharePoint is crucial for ensuring optimum productivity within your team. By utilizing the Task List App, enhancing task list views, integrating with Outlook, and following best practices for performance, you can streamline task management and boost productivity. Implement these strategies to unlock the full potential of SharePoint for task management in your organization.

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